Fix Outlook Signature not working on Reply
0Here's how to Fix Outlook Signature not working on Reply.
There are a few reasons why your Outlook signature might not be working on reply.
* **Your signature might not be enabled.** To check this, go to **File** - **Options** - **Mail** - **Signatures**. Make sure that the **Signatures** box is checked and that the signature you want to use is selected.
* **Your signature might be formatted incorrectly.** Make sure that your signature is saved as a plain text or HTML file. If it is saved as a Rich Text Format (RTF) file, Outlook might not be able to read it.
* **Your signature might be too large.** Outlook has a limit of 256KB for signatures. If your signature is larger than this, Outlook will not be able to add it to your emails.
* **Your signature might be blocked by your email server.** Some email servers block signatures for security reasons. If you think this might be the case, you can contact your email server administrator for more information.
If you have checked all of these things and your signature is still not working, you can try the following:
* **Restart Outlook.** This might clear up any temporary issues that are preventing your signature from working.
* **Create a new signature.** If your old signature is not working, you can try creating a new one.
* **Contact Microsoft support for help.** If you have tried all of the above and your signature is still not working, you can contact Microsoft support for help.
Here are some additional tips to help you avoid problems with your Outlook signature:
* **Keep your signature short and simple.** The shorter and simpler your signature is, the less likely it is to cause problems.
* **Use plain text or HTML formatting.** Avoid using Rich Text Format (RTF) formatting for your signature.
* **Keep your signature under 256KB.** If your signature is larger than 256KB, Outlook will not be able to add it to your emails.
* **Make sure your signature is not blocked by your email server.** If you think your signature might be blocked by your email server, you can contact your email server administrator for more information.
i. Here are the steps on how to get your signature to show up in Outlook when you reply:
1. Open Outlook.
2. Click on **File** - **Options**.
3. In the **Outlook Options** window, click on **Mail** in the left pane.
4. In the **Mail Format** section, click on **Signatures**.
5. In the **Signatures and Stationery** window, click on **New**.
6. In the **New Signature** window, type a name for your signature.
7. In the **Signature text** box, type your signature text.
8. Click on **OK** to save your signature.
9. In the **Signatures and Stationery** window, make sure that the **Signatures** box is checked and that the signature you want to use is selected.
10. Click on **OK** to close the **Signatures and Stationery** window.
11. In a new email message, click on **Signature** in the **Include** group on the **Message** tab.
12. In the **Signatures** menu, select the signature you want to use.
13. Click on **Insert**.
Your signature will now be added to the bottom of your email message.
ii. To set different signatures in Outlook for reply and forward, you can follow these steps:
1. Open Outlook.
2. Click on **File** - **Options**.
3. In the **Outlook Options** window, click on **Mail** in the left pane.
4. In the **Mail Format** section, click on **Signatures**.
5. In the **Signatures and Stationery** window, click on **New**.
6. In the **New Signature** window, type a name for your signature.
7. In the **Signature text** box, type your signature text.
8. Click on **OK** to save your signature.
9. Repeat steps 5-8 to create a second signature.
10. In the **Signatures and Stationery** window, select the signature you want to use for replies and forwards.
11. In the **Replies and forwards** drop-down list, select the signature you want to use.
12. Click on **OK** to close the **Signatures and Stationery** window.
Your signatures will now be set up for replies and forwards.
Here are some additional tips:
* You can create multiple signatures and choose which one to use based on the recipient or the type of email you are sending.
* You can also add images and other formatting to your signature.
* If you are using a company email account, you may need to get approval from your IT department before adding a signature to your emails.
Here are some additional things you can do:
* **Set a default signature:** You can set a default signature that will be used for all new emails. To do this, select the signature you want to use in the **Signatures and Stationery** window and then click on the **Set as Default** button.
* **Remove a signature:** If you no longer need a signature, you can remove it by selecting it in the **Signatures and Stationery** window and then clicking on the **Remove** button.
* **Change the order of signatures:**
* **Export and import signatures.**