How To Set Automatic Reply on Outlook (2023 Guide)
0Learn How To Set Automatic Reply on Outlook (2023 Guide).In this guide, you will learn how to set an automatic reply on Outlook to let others know that you are currently unavailable or away. Automatic replies, also known as "Out of Office" messages, can be useful when you are on vacation, attending a conference, or simply need to be away from your email for a period of time. Follow these steps to set an automatic reply on Outlook (2023 version):
Open Microsoft Outlook: Launch the Outlook application on your computer.
Access the "File" tab: Click on the "File" tab located in the upper-left corner of the Outlook window. This will open the backstage view.
Select "Automatic Replies (Out of Office)": In the backstage view, select the "Automatic Replies (Out of Office)" option. This will open the Automatic Replies settings window.
Enable automatic replies: In the Automatic Replies settings window, tick the box next to "Send automatic replies." This will activate the automatic reply feature.
Set the duration: Choose whether you want the automatic reply to be sent for a specific period of time or indefinitely. If you select a specific duration, enter the start and end dates for the automatic reply period.
Create your automatic reply message: Type your desired message in the "Inside My Organization" box. This message will be sent to people within your organization. You can also create a separate message for people outside your organization by typing it in the "Outside My Organization" box.
Customize additional settings (optional): If needed, you can customize additional settings such as forwarding your emails to another recipient, excluding specific people from receiving automatic replies, or setting different messages for different groups.
Save your changes: Once you have entered your automatic reply message and adjusted any additional settings, click "OK" or "Apply" to save your changes and activate the automatic reply feature.
Disable automatic replies: To turn off automatic replies and resume regular email communication, repeat steps 1-4 and untick the box next to "Send automatic replies." Save your changes by clicking "OK" or "Apply."
By following these steps, you can easily set an automatic reply on Outlook (2023 version) to inform others that you are currently away. This feature helps manage expectations and ensures that important contacts are aware of your absence.