How to Add New Employee in Horilla HRMS | Create New Employee in HRMS Software | Free HR Software
1Creating a new employee in Horilla with comprehensive details, such as personal information, bank info, and work information, allows the organization to manage and track employees' key data efficiently.
1. Creating a New Employee Record with Complete Details
When creating a new employee in Horilla, it’s essential to enter all relevant data, ensuring that everything about the employee is accurately captured.
The following details can be entered:
a. Personal Information
Full Name: The employee's legal name.
Date of Birth: For age and legal compliance tracking.
Address: Residential or mailing address for official correspondence.
Contact Information: Phone number, email address, and emergency contact details.
Nationality & Identification: National ID, passport details, or any other form of identification required by the organization.
b. Bank Information
Bank Account Details: Information like bank name, account number, and branch code. This is important for processing payroll and direct deposit of salaries.
c. Work Information
Job Title: The specific role or position of the employee within the company.
Department: The team or department the employee is part of (e.g., Finance, IT, Sales).
Manager/Supervisor: The person to whom the employee reports.
Hire Date: The official start date of employment.
Work Location: The office or site where the employee will be stationed.
Contract Type: Whether the employee is full-time, part-time, contractual, or freelance.
Working Hours: Specify the employee’s regular working hours and shifts.
Salary and Compensation: The base salary, pay frequency (monthly, bi-weekly, etc.), and any bonus or commission structures.
Benefits and Allowances: Information on health insurance, retirement plans, and other perks provided by the company.
2. Viewing Employee Work Details
Once the employee’s data is entered into the Horilla, authorized users can access and view all relevant work-related details for the employee. This provides a clear overview of the employee’s profile, which is essential for performance management, task assignments, payroll, and HR decision-making.
a. Job Information
Current Position: The employee’s job title and department.
Job History: If the employee has been promoted, transferred, or had any changes in their role, this history can be viewed.
Manager and Reporting Structure: Clear details about the employee’s manager and any subordinates (if the employee is a manager themselves).
b. Work Schedule and Attendance
Work Schedule: The employee’s working hours, shifts, or flexible schedule.
Attendance Tracking: The ERP system can track the employee’s attendance, leave days, overtime, and absences. Managers can easily view this data for performance and payroll calculations.
c. Performance and Tasks
Assigned Projects or Tasks: Any projects or tasks that have been assigned to the employee can be viewed, along with deadlines and progress.
Performance Reviews: The employee’s performance reviews, goals, and key performance indicators (KPIs) can be stored and accessed, providing a clear view of their performance and achievements.
d. Compensation and Benefits
Salary History: Information on salary changes, promotions, or bonuses that the employee has received.
Payroll Information: Access to payroll records, deductions, and payments made to the employee.
Benefits: The employee’s benefits package, including health insurance, pension plans, and any other perks or allowances.
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