Merge Mail from Excel to Outlook
0Here's how to manually Merge Mail from Excel to Outlook.
i. To merge mail in Outlook with Excel and Word with attachment, you will need to:
1. Open the Excel spreadsheet that contains the data you want to merge.
2. Select the data you want to merge.
3. Click on the "Mail Merge" button in the toolbar.
4. In the Mail Merge Wizard, select "Mail Merge to E-mail".
5. Select "Microsoft Outlook" as your e-mail client.
6. Click on the "Next" button.
7. In the "Select Recipients" step, you can choose to use an existing list of contacts or to create a new list.
8. If you are using an existing list, select the list and click on the "Open" button.
9. If you are creating a new list, enter the names and e-mail addresses of the recipients and click on the "Add" button.
10. Click on the "Next" button.
11. In the "Merge Fields" step, you can choose which fields from the Excel spreadsheet you want to merge into the e-mail message.
12. Click on the "Next" button.
13. In the "Preview Results" step, you can see a preview of the e-mail messages that will be sent.
14. Click on the "Merge" button.
15. In the "Merge to E-mail" step, you can choose whether you want to merge all of the records or just a specific range of records.
16. If you want to merge all of the records, click on the "Merge" button.
17. If you want to merge a specific range of records, enter the range of records in the "From" and "To" boxes and click on the "Merge" button.
18. In the "Send E-mail Messages" step, you can choose whether you want to send the e-mail messages immediately or whether you want to save them as drafts.
19. If you want to send the e-mail messages immediately, click on the "Send" button.
20. If you want to save the e-mail messages as drafts, click on the "Save" button.
Here are some additional tips for mail merging from Excel to Outlook:
* Make sure that the data in your Excel spreadsheet is formatted correctly. The data should be in a table with the field names in the first row and the data in the rows below.
* If you are using an existing list of contacts, make sure that the list is up-to-date.
* If you are creating a new list, be sure to enter the correct e-mail addresses for the recipients.
* Preview the e-mail messages before you send them to make sure that the merge fields are working correctly.
* You can use mail merge to create a variety of documents, including letters, invoices, and newsletters.
To merge an attachment with the mail merge, you will need to:
1. In the "Merge to E-mail" step, click on the "Add Attachments" button.
2. In the "Add Attachments" dialog box, select the attachments you want to merge and click on the "Open" button.
3. The attachments will be added to the e-mail messages.
4. Click on the "Send" button to send the e-mail messages.
ii. To export multiple emails from Excel to Outlook, you can use the following steps:
1. Open the Excel spreadsheet that contains the email addresses you want to export.
2. Select the email addresses you want to export.
3. Click on the "Data" tab.
4. In the "Export" group, click on the "Export" button.
5. In the "Export - Excel Spreadsheet" dialog box, select "Comma Separated Values (*.csv)" as the file type.
6. Click on the "Save" button.
7. In the "Save As" dialog box, enter a name for the file and select a location to save it.
8. Click on the "Save" button.
9. Open Outlook.
10. Click on the "File" tab.
11. In the "Open & Export" group, click on the "Import/Export" button.
12. In the "Import and Export Wizard" dialog box, select "Import from another program or file" and click on the "Next" button.
13. Select "Comma Separated Values" as the file type and click on the "Next" button.
14. In the "Select Data Source" dialog box, select the file you exported from Excel and click on the "Open" button.
15. In the "Import a File" dialog box, select the "Contacts" folder and click on the "Finish" button.
16. The contacts from the Excel spreadsheet will be imported into Outlook.
Here are some additional tips for exporting multiple emails from Excel to Outlook:
* Make sure that the email addresses in your Excel spreadsheet are formatted correctly. The email addresses should be in a column with one email address per row.
* If you are exporting a large number of email addresses, it may take some time for the export process to complete.
* You can also export multiple emails from Outlook to Excel. To do this, follow the steps above, but select "Export to a file" in step 12.