How To Locate Emails Quickly With Search in Microsoft Outlook [Tutorial]
16How To Locate Emails Quickly With Search in Microsoft Outlook [Tutorial]
This tutorial explains how to find all mail from a sender quickly in Outlook. This information applies to Outlook 2019, Outlook 2016, Outlook 2013, Outlook 2010, and Outlook for Microsoft 365.
There are many ways to find email in Outlook. When you have multiple messages in your “Inbox” folder, or any mail folder, it can be difficult to find specific messages. In this case, you can use the “Instant Search” or “Microsoft Search” feature of Outlook, depending on which version of Outlook you are using, to quickly find messages.
Need to find an important message in your crowded Inbox or folder? Instant Search helps you to quickly find items in Outlook. The Instant Search pane is always available in all of your Outlook folders, such as Mail, Calendar, and Tasks.
Issues addressed in this tutorial:
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To find email in Outlook, first open the mail folder within which to look for the email, like the “Inbox” folder. Then click either into the “Instant Search” field in the mail folder’s header pane above the list of emails or into the “Microsoft Search” bar in the middle of the Title Bar, depending on which tool appears in the version of Outlook you are using.
Then enter the text for which to search to find the matching messages. If using the older “Instant Search” feature, then searching begins automatically as you type. If using the newer Microsoft Search, then after typing your search term into the box, press the “Enter” key on your keyboard or click the “Search” right-pointing arrow button at the right end of the field to perform the search. Either way, Outlook then shows any items that match the search criteria.
This tutorial will apply for Microsoft Outlook 2021, 2019, 2013, and 2010 for both Windows (such as Dell, HP, Lenovo, Samsung, Toshiba, Acer, Asus) and macOS (MacBook Air, MacBook Pro, MacBook Mini) devices.