How to Set Up Out of Office in the Microsoft Outlook App
6In this video I'll show you how to set up out of office in the Microsoft Outlook app.
Timestamps:
Introduction: 0:00
Steps to Set Up Out of Office in the Microsoft Outlook App: 0:31
Conclusion: 2:27
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Video Transcript:
Are you planning a vacation, attending a conference, or taking some well-deserved time off? Making sure your colleagues and contacts know you're unavailable is key to enjoying your break without work interruptions. In this video I'll walk you through setting up an Out of Office reply in the Microsoft Outlook app on your mobile device. This feature is a lifesaver for managing expectations and maintaining professionalism, even when you're away from your desk.
Step 1. Tap your profile icon at the top of the Microsoft Outlook app to open a menu, and then tap "Settings" in this menu. The Settings screen is displayed.
Step 2. Navigate to Mail Accounts, and then tap the Outlook email account you want to turn on an out of office message for. The next screen displays options for that specific Outlook email account.
Step 3. Navigate to the Account Settings section, and then tap "Automatic Replies" in this section. The Automatic Replies screen opens.
Step 4. Tap to toggle on "Automatic Replies." If you want to reply during a specific time period, tap to toggle on "Reply During a Time Period." Set the start and end times during which you want this out of office message to be sent to people.
Step 5. Tap to toggle on "Block My Calendar" if you want to create an event in your Microsoft Outlook calendar that aligns with when you'll be out of the office. Enter a title for your event if you want to.
Step 6. Enter the message you want to be sent to people during this time frame in the "Reply to Everyone With" field.
Step 7. Now, tap the check mark at the top of the screen. Your Out of Office automatic reply is now set up and will be sent over your specified time frame. You'll see a message letting you know automatic replies are active at the top of your Microsoft Outlook inbox. You can turn off your automatic reply at any time by tapping "Turn Off" on this screen. A window will pop up asking if you want to turn off automatic replies. Tap "OK" in this window. Your out of office replies will be turned off immediately.