How Sonata Design Uses Google Workspace with Gemini to Bid Faster and Work Smarter
46Featured in this video: Tyrell DaSilva, Co-founder, Sonata Design and Empower Projects
Executive summary: Sonata Design, an interior design products company serving home builders, interior designers, and the construction industry, has transformed its workflows by adopting Google Workspace with Gemini and NotebookLM. The team leverages Gemini’s side panel across Gmail, Docs, Sheets, and Drive to synthesize information, write formulas, and locate critical documentation quickly. They’ve also developed custom Gems for accounting, HR, and project bidding, enabling faster responses and improved accuracy.
NotebookLM has become a cornerstone for knowledge sharing, sales enablement, and strategy. By centralizing supplier-specific details, internal policies, and product information, the team has nearly eliminated internal email inquiries, improving overall efficiency. The result is faster bidding processes, more timely customer communication, enhanced creativity, and the ability to take on larger, more complex projects with confidence.
Challenge: Sonata Design needed to streamline access to critical information across departments, reduce repetitive internal questions, and improve speed and creativity in responding to customer needs.
Solution: By adopting Google Workspace and integrating Gemini with custom Gems, Sonata Design automated and accelerated information retrieval for accounting, HR, and bidding processes. The implementation of NotebookLM further centralized company knowledge, enabling employees to find answers instantly without relying on email inquiries. Together, these tools empowered the team to focus on high-value tasks while fostering innovation and collaboration.
Results: The introduction of Google Workspace with Gemini and NotebookLM dramatically reduced repetitive inquiries—cutting internal email questions from 3–4 per day to nearly zero. Teams now bid faster on projects by querying RFI documentation and supplier policies through custom Gems. NotebookLM supports knowledge sharing and sales enablement, ensuring timely, accurate responses for customers. With these efficiencies, Sonata Design has become more creative, more responsive, and confident in handling larger, more complex projects, ultimately delivering superior customer experiences.
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